SROC Committee Meeting  Minutes  6th Oct 2011

Apologies: Chris Roberts, Zoe Harding, Dick Collins, Mark Edwards

Present: Quentin Harding, Martyn Roome, Julian Lailey, Gavin Smith, Jane Anthony, Dave Hargreaves, Rowena Browne, Karen Nash, Alex Finch, Tony Marlow.

Minutes of previous meeting- accepted as true record

Matters Arising:

·         Club Mark- consensus view was that Ed Ns email means we should reapply. Action KN to work on it.

·         Level B now definitely Whitbarrow not Witherslack.

·         QH feels cannot coordinate the extra Night O series we discussed, can still do Worden Pk

·         Club Tops – MR has made enquiries but no firm quotes yet. Action KN to send other sources MR  to persue.

·         Media Course- MR and JL spoke v favourably of this, need volunteer to write articles now.

·         Report to NW re how money was spent Action JL still to do

 

Welcome and Roles.

JA was welcomed and TM was welcomed back. WE now need a Publicity Officer and Volunteer Coordinator. No volunteers yet- wait for MO to send updated Volunteer file. MR may do publicity in future.  Jane Collins volunteered to take role of Statistician  Action KN to formally thank her.

 

Events (see sheet)

·         Worden Park- TM volunteered to get extra publicity via SR council in noticeboards etc Action TM to check if car park will be open for Night O

·         Low Park NY Cracker- Action DH get permissions and also for LOC who wish to use it Feb 18

·         Whitbarrow- Action RB check ME and Paul Wilmore are making progress on risk assessment etc. Discussion about how onerous this was but need to keep it Level B for numbers, money and to fit with NW league

·         Spring 2012 – change Elnup to yarrow due to permission issues. RB struggling for volunteers  but will find them  (TM, perhaps JA amd perhaps B Nash). MR pointed out this will need publicity Action TM to contact Chorley council and KN to promote via Tesco get Active.

·         Summer- seems to be demand for sprint series again- perhaps only 4 Tues eves. MR volunteered to do one.

·         L5D – DH convinced Natrual England will not grant permission on Hutton Roof in mid summer. Simpson Ground would take a Middle event but QH pointed out it is very rough. Perhaps we could use a LOC area or would this reduce the clubs share of the profit? Best seems to be Hampsfell. Action JL to let L5D know, DH get permissions

·         Blakeholme 2014 – concerns re parking but we have time to plan. Action RB to accept LOC offer of putting on events on Sat and Mon to make a 3 day bank hol weekend of O.

·         TWT- clash with Burbage and southern Blood run- unfortunate but cannot be helped. DH asked for help- TM, JL , Action – others to check and use email.

·         TWT 2013 – Hutton Roof suggested as venue.

 

Mapping

·         Hutton Roof- needs completing   Action AF check with M Campbell re base map etc

·         Silver Helm- Action JL still to do and has not seen Littledale yet but likely to map it.

 

Treasurer

No report in DCs absence but full report given at AGM last month.

 

Secretary.

·         No new members but some that have not renewed have now been removed from database.

·         Some concern over newsletter- difficulty of getting consistent number of articles. We do want to have one. Perhaps a more pro-active approach with reminders with a fortnights notice, requests for articles from specific people who went to specific events etc. MR may volunteer in future. KN also mentioned cost.

 

Club Captain. No report. Juniors older now and do not want to enter YB for various reasons.

 

Juniors.

·          4th at peter Palmer Relays. Thanks to GS and Sue Harding who took them

·         C Nash and J Ockenden request for help with funding for their BO tour to Sweden last summer.  Agreed  £60 to each provided they write an article for newsletter. Action DC

 

AOB

·         BO discussion re levy, membership fees etc. No time to discuss fully. Individuals can respond.

·         Preston Club Night / Hamish- not sure on progress with this.

·         PC Trampoline club request / Hamish Action KN to respond and find out what they really want

·         NW Fixtures- paper copy still valued by some, others feel web or SROC events in newsletter is sufficient, some concern at cost and accuracy of paper copy, shame NWOA site not more up to date as this could meet the need. Action JL has our views

·         BOC at Dalegarth- Bank Hol so refused permission to use Ratty.

·         JK Helsington- both requite help Action JL to offer SROC help at latter.

·         NW project to spend money on- no agreement on one project yet.  Marketing report not as useful as hoped. (see points from SROC Dev Plan below)

·         Tesco Get Active Action KN try to link this to 3 Chorley events , possibly Preston summer series but cannot include summer sprint series without dates and venues.

·         SROC Dev Plan – probably not meeting target of 5 new members, coaches have had 1st Aid course  but requests for  courses for Si, low level events with combined planner/ organizer. Could these be done by NW and subsidized? Action JL. Aslo some discussion re mentoring of juniors. Many needs met by parents or NW coaches etc, others could be met at Ripley sessions.

 

 

NEXT MEETINGS:

8 Dec – at Julian’s house.

9 Feb  (apologies KN)

22 March

17 May

5 July