SROC Committee Meeting minutes 19 May 2011

 

Apologies: Zoe Harding and Alex Finch

Minutes from last meeting: accepted as true record.

 

Matters Arising:

  • plans to get O at UCLAN floundering and Hamish unavailable. Perhaps we can help if Paddy and Mark S wish to start a club.
  • Club Development Plan- no objections so assume all OK
  • Most points have happened or been dealt with- picnic map in hand and no village hall, Clitheroe date been changed, no plans for Chorley Sprint map yet,
  • Witherslack- owner is OK but land agent  wants a fee, need a good car park (see later) ACTION JL to carry on with map and DH with permissions
  • MEROC- in limbo, may join forces with us
  • Hutton Roof mapping?
  • Beacon Fell extension- JL will aim to map down to carwags
  • JL had offered O to Brockholes- no word yet
  • QH will offer training on all the Tues ‘gap’ in sprint nights

 

Events:

  • Beacon Fell went well- thanks to all
  • Urban -  mapping- MO bigger job than thought, series all in hand, flyers available to take tonight
  • Picnic – probably just a simple score, QH offered to armchair control
  • Autumn 4 – District on Traitors Gill needs controller ACTION RB try Andy Q, Alex F and then out of club, agreed ₤5 and₤2. Also struggling to find volunteers for the 3 Saturday events. Alex F will do Spook O
  • TWT- parking looks OK on Elterwater Common. Volunteers in place.
  • Street League- in hand
  • Night O- on Wed between the street O. QH agreed to coordinate series of 8 low key, 20 control events, also do permissions
  • 2012 NY Cracker Ulpha, agreed only full cars in , others on old road and walk
  • Debate re Regional event- agreed Witherslack not Blawith and Torver, with parking on old road so starts and finish at that end.
  • District event in autumn- agreed Simpson Ground will be rough but OK and time period long enough even if embargoed for L5D. ACTION RB find a date
  • Debate re use of Farleton, decided to save it for a big event not a district one in 2012 eg N Champs as a reserve venue in 2014. Could offer it to L5D if S Ground not liked/suitable.
  • Sat Spring series- MR concerned we will need publicity to get people to these southern events, suggestion of Tawd Vale ACTION MR to ask M Cochrane
  • 2013debate re level of events to put on and the hard work for a level B, although get more profit and contribute to NW league, agreed compromise on 2 Level C and TWT
  • 2014- Blakeholme and gummers Howe- debate re dates and car parks. Will need to plan hard standing and busing from Aquarium if Blakeholme etc (or Truck Haven if Farleton) ACTION RB liaise with R Tiley re likelihood of a weekend of events for Bank Hol and from that decide between March 9 or May 4

 

Mapping:

  • S Buckley and LOC trying to muscle in on Sizergh. JL and he have spoken. LOC have a grant and wanted Bagness to map it. JL insisted it is SROCs. Martin Bagness to map whole area, which will then be a SROC map, but LOC to pay him for that part they need for Steve Buckey's CATI event next month. Thereafter, they would need to ask us if they want to use it again.
  • Leighton Hall – JK trying to meet manageress for POC
  • Lancaster Uni- CR has it in hand
  • St Martins – ME has it in hand
  • Hutton Roof (AF by email) waiting on Pat Blashill. He has a new machine so can use modern photos. By the time he has done that and found suitable photos Malcolm should have time to do survey. Expect action by this Autumn/Winter.

 

Secretary:

Already sent out by email, including governance of BO, ACTION please check and respond by email/JL

Have deleted those who have not yet rejoined, after several reminders, now under 80 units

 

Treasurer:

Little to report. We have £1 net from NW.

Relay cost increasing eg JK cost £462, with members paying £130 Agreed to change the subsidy to 50%

 

Club Captain

  • success at BOC
  • Harvester – may have a team
  • Windproof/ Club top- ACTION MR to find price of off the peg and get SROC added.

 

Volunteer coordinator

  • MO – busy with events up to now, would like to talk about it at next committee meeting

 

Membership Development – nobody in role at moment, KN pointed out we need this for Club Mark

 

Juniors (report from Zoe)

  • brilliant result W Elite (Zoe and Karin) relays and M18 relays (Matt and Chris N and John O)
  • JWOC- Zoe selected
  • Laurence Johnson- joined NWJS
  • Chris N- alternative tour to Sweden with Nick Barrable
  • Junior SROC training- OK in 2010, offered in 2011 but not taken up
  • No action yet on Junior Diner or mentoring
  • Keen to do PP again, but not the YB

 

Social:

  • thanks to KQ for JK meal
  • picnic in hand
  • AGM – agreed to use Caton again and Wed 14 Sept ACTION QH hire hall DC put in newsletter
  • Scottish 6 Day meal ACTION KN ask KQ if possible
  • Cycle ride ACTION Roomes

 

AOB

  • agreed oldest tent getting beyond repair, sell if can (Bob N may be able to)
  • Si – need second Si master and bits to go with it so we have 2 sets of gear £200 Agreed yes go ahead
  • Si boxes for 2014- need between 5-10 more to allow 30 in each set. ACTION next time look into BO grant.
  • Development Plan- need to review policies each year and update GS volunteered
  • NWOA Media and Marketing- interest expressed by JL, MR, QH ACTION  JL to let then know SROC will be represented
  • QH has ordered more waterproof paper as part of a NW bulk order. Also his printer is on last legs.

 

Next Meeting  Thurs 7 July at Julian’s