SROC Committee Meeting 21.5.07

 

Present: Martyn Roome, Rowena Browne, Peter Knott, Steve McLean, Alex Finch, Quentin Harding, Sarah Watkins, Karen Nash

 

Apologies: Katrin Harding, Dick Collins, Dave Hargreaves.

 

  1. Matters Arising:
  • Trimtex tops due 11 June
  • Jobs specs still needed from SW and SMc
  • Ribby Hall are not interested in us mapping and using their site
  • No progress yet on Barrowfield, Broughton Forest, Dunsop Bridge Action AF, DH, Jim L
  • Farleton pg plot has now arrive so we can be ready to map
  • Lords Lot is due to be felled. Also is Bashall Eaves worth trying again. Action DH check dates for Lords lot felling- can we use it for autumn series?
  • Worden Park – not really available for public use – 1 map and only available in Sports dev office. Needs some re-mapping. Steve hopes downloadable from SRibble council web site is best way to go Action to be pursued later
  • TWT- P Guillame feels overload on fixtures already. Also sub committee agreed best to keep it in SROC at least for time being, although we can obviously accept offers of help.
  • Lancaster Project- QH had put grant in but failed
  • Organisers / Planners workshop #150 grant and #1000 for schools in area and waiting to here re #8500 in June

 

  1. Secretary – nothing urgent to report.
  2. Club Objectives- MR feels good progress has been made and the Handbook is a major advance. PK wondered if Dev Plan needed an update but it was felt most was OK and we do have the summary version too.
  3. Publicity / Membership
  • PK delayed in putting our flyers for summer series but has now been round Preston and Lancaster and is taking them to LYG qualifiers
  • Beacon Fell noticeboard – no progress yet. Action PK to check with Alex Toogood
  • Still no local press contact
  • Discussed the idea of corporate challenge- agreed it has lots of merit and may help increase participation but that we need to do it for the autumn series.

 

  1. NWOA
  • reminder that they asked for areas and the club to ‘do’ a day at Lakes 5 in 2010 and volunteers for 2012

Action KN ask DC and JC to put plea for volunteers in newsletter and web. SROC feels we should contribute but we need to have the man power. Suitable areas were discussed, bracken is an issue. Agreed NWOA know what areas we have and can always ask.

  • PK would like there to be more sharing of best practice between clubs and less formal agenda items at NW, decided it might be best to give advance notice of a topic and ask for documents to be sent / brought so it can be more of a workshop meeting.
  • Discussion – unclear of implication of cluster groups on grants, coaching and how it fits with NWJS etc
  • SW is now a rep on Junior Competition Group
  • City center O – decided although it may have merit we would be spreading ourselves too thinly at the moment to really commit to this. Agreed SMc could ask Boroughs their view at LYG meetings – in a very general way.

 

  1. Junior Issues
  • great results at JK and BOC for individuals and relay teams
  • 2 selected for Lagganlia ( Matt Nash and Katrin Harding) the training in SROC and NW is a major factor here and is enthusing the juniors.
  • Still keen on Hoodies – best seems to be embroidery, agreed they could look further into the cost of the ‘start-up’ block and costs. SROC would pay some of the initial costs, juniors would pay for the hoodies and some of the start up.

 

  1. Club Captain
  • Colour coded  and badge schemes now up to date- thanks to Bob Nash. He will check all NW results but people need to let him know of results from outside the region. Reaching a ‘standard’ will trigger a letter from the club inviting them to the picnic or handicap to be presented with certificate and badge, hopefully by Becca in full England kit. Juniors must be members of SROC- not just via a school group. Colour coded results/ league/standards for adults can be published for fun but they would need to buy their badges if they wished to have them. Action SW to put this in newsletter and web.
  • Peter Palmer-  9 Sept and now Aldershot. KH needs to get together a team. SW will be on holiday, SMc to check his diary. Will need male and female adults. Action MR remind SteveR we will be sending a team and would like a grant to help with travel costs.
  • Juniors still keen on a weekend away but time is limited so perhaps autumn is best
  • LGY qualifiers well underway.
  • O zones. Smc short of time , may have to scale the whole thing down? Possibly only one event in Lancaster? QH happy to do the controls etc on the day. In Preston it depends on the response SMc gets from the Parks people. Action SMc to liaise with QH and let us know the outcome in Preston once he meets Park people this Wed.

 

  1. Club Handbook – ready to put into use so that feedback can allow glitches to be spotted and acted on. Intention is main (big bit) to be electronic and a couple of reference copies. Checklist parts to be printed as needed. DH and QH also made progress on the Local Areas file. Suggested we still need a paper file for this last bit so hand written notes can be passed on. RB would need to let QH know when she gets volunteer organizers, planners, mentors and QH would then like to try to meet them to hand over and discuss the documents. Action Try use in summer and autumn series to get feedback. Committee please try to read bits and send any feedback. Huge thanks to QH for all his hard work.

Also hope to use it at the organizers/ planners workshop. Lots of debate over timing and format of this/these. Action MR to give it more thought after all the ideas expressed.

 

  1. Mapping. Most already covered in Matters Arising.

Major concern over printing of Simpson Ground map where colours really were not fit for purpose. Agreed this is NOT the planners role. AF spoke knowledgeably about what was needed. Action AF to visit Paul F and use the SGround map to learn on (it may be that the complex overlay of colours is the issue). Also agreed it may be best to set up the policy that as soon as we know we intend to use an area and are likely to print it ourselves then a map is printed to test colours and is sent to the  planner. This would then allow plenty of time for correction if necessary.

Problems with auto-registration also discussed but overall it was felt these were few and we have procedures in place  to minimize problems.

 

  1. Fixtures. See sheet given on evening ( GB Sprint Champs should be 2010)
  • TWT could be spring or autumn. Need check the bracken this year. It may be on Sat due to congested calendar and avoid clashes with Regional events on Sun. Campbells are planning so Frances can race. SW suggested early contact with Sue D as they are away in Jan/Feb, John now seems much better. PK willing to organise if need be. Roeburndale down for use in 2008 needs remapping si its use may be dependent on the grant news in June. QH questioned not having a regional event due to CSC but it was felt we may not have enough volunteers.

 

NEXT MEETING Mon 9 July Rowenas ( must set details of AGM)