SROC Committee Meeting 24.3.2010 Minutes

Present: Rowena Browne, Mark Edwards, Tony Marlow, Chris Roberts, Quentin Harding, Dick Collins, Alex Finch, Julian Lailey, Mike Ormerod, Dave Hargreaves, Karen Nash, Martyn Roome

Apologies Matt Nash, Gavin Smith- arrived later

1. Minutes of last meeting- accepted as true record

2. Matters Arising:

* AF has done a great job with programme to get participation data from results.

* L5D – training area- RB asked does it need registering? Action RB/JL find out if it is being done centrally

* JL has started mapping Dunsop Bridge

* Event after Schools Score in Witton Pk- Action RB speak to PFO and liaise with MO

* Beacon Fell- noticeboard done and posts underway

* waterproof paper- many offers to share but no order yet

* Ribble Valley league fell through- lack of publicity by council, too few runners. However MO has mapped Castelfields Pk which we could use. Action MO register map

3. Events

* Chorley Ozone- some issues re lack of communication with Roy (perhaps working away?) has led to entry fee disparity on flyers Action MR check Roy is aware. CR suggested use of entry slips for gathering info. MO agreed. We have a slight clash with a PFO event but you could do both. St Catherines Hospice have asked us to put their logo on maps in return for publicity – agreed but ACTION??? To let each planner to have logo? MR asked for Ozone image on our website to be larger / more prominent. Bob struggling to have Si body for his event. For final event Peter Knott is keen to have assistant/ shadow to blood new people as volunteers and same for Healy Nab in Nov. Action MO to try as volunteer coordinator. Do we need another workshop- possibly – leave for next meeting

• RB suggested two evening sprint events to fill gap between last Ozone and picnic. Agreed to avoid clashes with Lakes on Wed so Thurs 17 June and 1 July. CR volunteered to do Salt Ayre. The other to be Lancaster Univ.
• Picnic- JL will org, plan and do permissions Action forward to DH for file, also QH will check on availability of hall if wet.
• L5D – Bilbo has resurveyed Helsington/ Scout Scar and sent it to DC, large OoBs due to butterflies but controller has agreed longest and shortest courses, so OK. Likely to use same area for BOC relays in 2012
• Autumn- MO will do Healy Nab and decide which courses are suitable ( S Gallopen fallen through for moment). Some concerns re car parking. Debate re which level to register events as- decided to wait for BO AGM.
• Handicap- chance to trial new map of Dunsop Bridge but needs to be Feb to avoid birds. Action JL try to find hall nearby.

4. Chorley- British Sprint TM and QH gave a very thorough update, including a run through of the order on the day. Only main items listed below:

* QH now assistant planner

* 80 control posts to be pre-built for speed and security Action QH let Bob know once he has prototype agreed. ME also volunteered to help.

* Enquiries open from 9am, heats from 10.30am, finals 1.45pm, 5 different courtyard O 10.30-3.30, CATI one easy orange course (1km 8 controls) using underpass from 12 in ‘dead time’ slot. Elite likely to finish 2.40pm so hope to do prize giving then, even better if men and women can both start at 1.45 and so shorten the day Action TM check with controller. The rest will then run 3-4pm should all finish by 4.30. Map collection is in hand. Junior final has different start (all in park) could watch A final and then do theirs. Action JL let Bob know re certificates.

* Unsure about finish gantry Action TM.

QH asked for wording for laminated sign to cable tie to controls Action JL.

Road closures and marshalling in hand. Action TM to try to get ‘runners on road’ signs from council as used at Sport Relief.

* Action CR to try to contact SMcL re kit for on the day.

* GS arrived – agreed 100 maps, hand out flyers for next event, use banner ’Come and try O here now’, use same registration form as ozone, start is next to courtyard Action CR get reg form to GS, GS will print for CATI and courtyard

Brief break for QH, GS, TM and DH to meet. QH and TM then left to work on it all.

5. Mapping.

* Hutton Roof- Malcolm will run round and get back to us- no price or time scale yet

* AF asked would DH remap Anglezarke- agreed it seems like a very big task Action he will try during 2011 with Brian Looker and MO with GPS

* Blakeholme- DH has had reply from the foundation- they want dates and courses, fears they may say no so in meantime we need to check car park and extent of fences to make sure worthwhile Action Any to run round this summer

* Dunsop Bridge to be called Witcher Clough – JL mapping

* Clougha – Malcolm not keen, esp for TWT, AF has replied saying we are aware of what it is like, yes please go ahead.

6. Club Captain

* 10 teams entered for JK and tent being taken

* BOC deadline soon – has emailed and will then decide teams

* will put proposed teams on web, get people to agree legs

* agreed club to subsidise ₤5 / ₤3

7. Social

* Club Dinner was great and speaker very interesting- numbers down as a bit late and not in newsletter, perhaps try Feb next year

* JK meal likely to be Barnstaple pub Sat 7.30pm

8. Chairman

* Most has now been said but Thanks for MR for organizing social activities

* Had email from Jon C re a Club Talent Squad, 10 people from all age groups, apply for funding Action MR to check it out and see if we should bid

* Hamish sent info re funding opportunities Action DC see if anything for us

9. Treasurer

Little to report but TWT made a pleasing profit of ₤200 and money is coming in from Beacon Fell map sales ₤300?

10. Secretary

New contacts list sent out electronically and note for those who have not received one or want postal to contact me will be in newsletter. Also a list of corrections.

11. Juniors- dates of SRJS seem difficult and have clashed with NWJS or school holidays, so hard to use Young Leaders. Also very few seem interested in the training or in the claiming the Tree Awards from Matt. It was suggested we try a change to Club (not junior) Training in the hope of better take up from families and new adults. Action KN to talk to Ian Selby.

Next Meeting Thurs May 13 at Martyn’s