SROC Committee Meeting 5th June 2014
Present: Mark Edwards (ME), Quinten Harding (QH), Chris Roberts (CR), Rowena Browne (RB), Jane Anthony (JA), Dick Collins (DC), Jeff Ball (JB) & Tony Marlow (TM)
Apologies: Alex Finch (AF), Gavin Smith (GS), Dave Hargreaves (DH), Martyn Roome (MR) & Helen Ockenden (HO)
Minutes from the previous meeting were circulated and agreed.
Matters arising from previous meeting:
Local firm for post cards used by ME. Should be with us next week. These are for thanking helpers and others.
Handbook work in progress JA
Challenge Match between SROC and Southern Navigators ME to action. To take place on a Lakes 5 day event. Hopefully QH has a scoring system
Club kit ready for end of June. Extra kit has been ordered No O trousers sorry.
Club History DC not to write the whole book. Series of topics for the book 'General Section', 'Honours list', 'Listing Club Chairmans', 'Club members overseas' (MR), 'Modernisation' (CR), 'John Denmark for Trail 'O'', 'Unusual events', 'Areas or Maps' (AF), 'Juniors' (J.Carberry), 'Ski 'O'' (D.Rosen), 'Street League'. All by different authors. Possibly an on line publication. QH suggests a Wikipedia publication. '50th Anniversary Celebrations', 'Tim Watkins' (DH), Book to relate to past and not present. Possibly print on demand rather than a set number, (CR).
Tim Watkins permissions for this years event DH
Charnly Way maps - £600 agreed to produce by SROC. £300 for first 50 maps, various people have them to sell LAMM Etc.
Large file of N Champs held by TM (photos).40 min download from pen drive, Action by CR. Print off good photos for dinner at end of year.
NWOA meeting on 7.6.14, case for map bids. Action ME.
LOC desperate to get Great Tower, high altitude NW areas are the least popular. Bannesdale, Great Tower, or Angle Tarn, is an interest for SROC. Copyright to us for area if we have it.
Good areas for lake 5 days possibly, if they do use it LSD could pay access fees.
1. Great Tower, 2. Angle Tarn, 3. Bannesdale is the sequence of interest for ME to bid for.
Williamson's Park Development ME communications with MR regarding Grant from NWOA of £500.
LOC got SI kit from Grant.
ME meeting with Will Griffiths to revamp leaflets and permanent course maps -QH to action. Easy access, medium and hard course. QR course, scanning with mobile phones. We will provide courses and the Park will upgrade maps.
Schools 'O' competition was very successful. Lost a handful of dibbers.
Events:
Sprint series on going, good advert in booklet for Lancaster, brought in new people.
Club membership forms to go into download box and carried to events CR
Email addresses must be put on forms when recruiting new members.
Club Picnic 1960 style event, plastic bags, old maps, punch system Action DC.
1pm mass start parking as is, dribs and drabs food DC maps
L5 day Hampsfell
Autumn series RB still to get organisers and planners.
Spook 'o' Silverhelm 3rd time it is used, then move on to new area for next year.
Nicky Nook DH for access.
Possbility of combining a day /night event at Williamsons Park. Has proved successful on previous occasions.
Possibly Williamson's park for night event?? - Chris Rostron to be contacted by RB nearer event
2015 handicap Lords lot ZH seen area and can be used in future possibly another area could be used?
Tarn Beck changed hands
White Coppice for New Year Cracker? Re-map (Julian Lailey)
Possibly borrow an area from LOC for Cracker? DC
Myerscough for Sprints next year, ME mapping UCLAN at present -QH suggests very good area for Sprint.
JK going well TM not sure where finish will be as yet, Uni not happy using Alexander Square at Easter.
2015 Level 'A' Helsington CSC final.
Fixtures:
N Champs Assessors report. Ray Barns (NOC) Initial Report.
TM very unhappy with the way this was handled, Very negative comments will deter people from Organising future events.Assessor Scheme is not compulsory for Level A events.
ME states very appreciative of the standards of organisation by TM A job well done!
Invite comments to organiser after an event. Committee agreed, in view of unconstructive nature of report which only swayed people to negative comments, in the future we no longer want to be a part of the assessor scheme.
Worden Park - Map needs updating to ISSOM standard for future sprint events.
Secretary's report:
Treasurer's report:
£10,500 in the bank
£7263 income for the year
Forrestry - £ 585.00 expend
£ 225.00
£ 19.76
£ 410.00
£1003.00
Loos £835
Total £3952 - Levies
Surplus £3311
Fabian £12,000
Forecast Lakes 5 day Steve Brown - £2500 - £3000 for next financial year.
Last L5Day some money came in around Easter!
British LA cross will bring in £500. Lanc Uni.
Captain's report:
Booking confirmed Dec 14 for competition down south looking in to travel arrangements.
JK not a good result The British was better.
Deeside may share a coach down with SROC Action QH
Purple Pen and OCAD familiarisation course run by QH at the back end of the summer.
Possibly SI also
Lancaster Community magazine running an article.
History of club 'O' tops club has had over the years.
Picnic old O kit to be worn CR
Junior training in Eaves Wood went well with a good turn out.
AOB:
JK Planner TM recruit key staff now. Ask SELOC for volunteers.
SI START DC JC Volunteer for START
CAR PARK FINISH
Julian -Dibber possibly new comer get dibber after 6 10 events for small fee £10- to encourage more new comers committee agree. Possible stamp collection scheme or voucher.
QH proposer of dibber scheme.
Golden Dibber to be presented at celebration for some reason suggestions to ME.
NEXT MEETING to be confirmed following AGM Thursday 11th September 2014 at Garstang Fire Station.