SROC Committee Meeting  7.7.08

 

Present: Quentin Harding, Rowena Browne, Peter Knott, Dave Hargreaves, Steve McLean, Chris Roberts, Alex Finch, Dick Collins, Karen Nash, Martyn Roome, Sarah Watkins

 

Apologies: Katrin Harding

 

  1. Minutes of the last meeting- accepted.
  2. Matters Arising
  • cheques for Junior tours, World Schools and Norway will be sent out now Action DC
  • Ceilidh – possible 12 places at a school one? Seems few, DC suggested pair with Kendal divers, do we need a social sec/ organizer? Mary W willing – Yes! Action MR
  • Lancaster Schools Project – we can keep the money and spend it soon
  • Schools newsletter- nothing yet Action SW and KH
  • Articles – done for BOC relay and Culbin, nothing from workshop day yet

 

  1. Secretary. Agreed Honorary members (if non active) would be changed on database to Friends , so don’t count for BOF records etc. Also that we should pay the SROC part for active members Action DC to sort this out for Maurice Collett.

 

4. Junior Issues.

* Peter Palmer – could have 2 teams and still some spaces for extras on Yellow, agreed juniors pay #1 for entry and some ( SROC subsidy) towards transport- could be parents as only in Leeds Action ad in newsletter re extra places on Yellow

* request for rewards system to persuade juniors to attend training – after discussion agreed to look at Explorer badges for progression and frequent rewards plus perhaps a bigger reward eg hoody or buff after a year of regular attending Action?

* Young Leaders-QH to organize this for older juniors – coaching and social, SROC to pay the #40 fee. Advertise this further- on web, need group email  Action MR.

 

  1. Mapping.
  • Dunsop Bridge- UU permission but some restrictions. Need to resolve car parking before we put it out to tender Action DH
  • B Looker will update Duxbury
  • Wellington Wood progressing
  • Farleton Fell – some link fileds still need permission- RoyMcG doing as planner, mapping of main area problematic with vague veg and many boulders – but will be done in time. Dalton update may need to be very thorough if to fit with FF. Mapper has asked for more money. Agreed to offer more this time only Action AF
  • Beacon Fell- veg now need updating. Bob N has done fences etc, planners may have done more. Action BN to update
  • Need to ensure novice planners have closer help/supervision even if not full controller, errors at Beacon Fell. Discussed how to make this happen. Action QH? To allocate responsibility, email out handbook etc

 

  1. Treasurer.

Apologies – no report as no internet, also no cheques sent out yet. Will spend about #2000 now on mapping, pg plot, grants etc. This will leave about #15,000 – happy with this at year end. Feel need to keep over #10,000 to cover costs of big event. Regional events earn well – we could always put on one to raise funds.  CSC and YB will boost entries.

 

  1. Participation Project – had meeting at Ripley and agreed Tues 6.30-8 for #30 a session starting Sept 9th, aim to be self financing. Access to sports hall, O in grounds and classrooms. QH will do circuits sessions.

 

8. Publicity / NW

* PK confirmed that flyers etc needed for autumn events and then later spring ones. Not really a series and less flyers than last time as now aim to consolidate.

* NW AGM and CDC in October- would SROC please come and do the sharing good practice session Action ?

* 2010 L5D Sue D organizer, no planner yet

* Sprint O ( see later)

* Need more/ newer signs. Need list of what and logos to include. CR suggested notice up week before in park areas. SMc has paid set up fee for some banners. Action Those with contacts to email PK. PK,MR etc to liaise.

 

  1. Social Events- agreed earlier to ask Mary W, not a committee role but could come as needed.

 

10. Club Captain

* CSC coming soon Oct 19th

* had 2 teams at Harvester, came 4th, juniors enjoyed and ran well

* Katrin, Zoe, John and Chris chosen for GB Tours, Katrin and Zoe to World Schools and gained gold medal as team

* JIRCs we won, SROC well represented

 

  1. Events

* QH produced calendar- idea all info in one place, also aim to have a coaching session each month, ideally first Saturday and to preceed an event, either 10.30-12 or 2-3.30. Next step is to define skill for each session and a coach, advertise dates etc on web Action QH,SW add detail and Ripley sessions+street O, CR – web. Have added two district events not in parks for existing members. AF pointed out now need to check Nicky Nook etc, plus have mapped some but not using them. Lots of debate re name – O zone, series, district. PK suggested add Beacon Fell family day in Aug Action MR to advertise to new members and put out request for help.

* Chorley Sprint O- still some uncertainty although SMc confident we must just go for it.  Action SmC contact BOF and make it clear we assume Elite AND open and we are going ahead. PK to clarify the sat Middle Distance race at NW. Map and planner OK – SMc now need organizer. Action RB

 

  1. AGM
  • Agreed 17 Sept Action DC put in newsletter and book the room, CR put on web KN print agenda, minutes etc.
  • Re election of officers – PK wishes to stand down but will remain equipment officer, SW not sure yet.
  • Debate re changing name of club. No strong enthusiasm, except for MR and some against AF, DH, KN
  • Fees – Action MR/DC to work on this and simplify, then email out to committee
  • Agreed we should continue to subsidise relays etc

 

AOB – SMc – Big thank you to all who helped make the LYG a success PK requested report for NW AGM Action ?