SROC Committee Meeting 9.7.07

Present: Dick Collins, Katrin Harding, Quentin Harding, Rowena Browne, Martyn Roome, Peter Knott, Sarah Watkins, Karen Nash

1.Apologies: Dave Hargreaves, Alex Finch?

2. Matters Arising

* Correction to last minutes – we failed to get Junior Dev Grant

* still need to check Barrowfield and Broughton Forest – QH volunteered to look at BF in Aug and PK to look at Bfield. Report back after AGM

* Still need to chase Worden Park Action SMcL and noticeboard on Beacon Fell Action PK

* coaching / junior cluster- lack volunteers and L3 coaches- true of all NW. QH was concerned what message this sends back to Sport England and the future.

* Badges – Thanks to Bob Nash. Action SW to chase the BOC results

* O Zones – SMcL not as such but many other activities in parks that schools could go to. KN expressed dissatisfaction.

* Handbook gradually building – QH will take to AGM

* printing maps? In absence of AF unsure. ACTION

3.AGM

Agreed 12 Sept Wed 7.30pm Hopefully a run at 630pm. Action DC will ask AF to book room. DC produce audited accounts and proposal for fees, also ask HWhite if he will continue. KN produce agenda and minutes. MR organize catering. DC/JC put details in newsletter +web.

All to let MR know of willingness to continue etc ACTION all to contact MR by end Aug at latest. PK and KN happy to continue unless there are volunteers. SW and SMc unsure.

4.Objectives – brief review of progress. Good- web, club social/ accom, mix of events, juniors, Si capability and hardware, committee roles and handbook. Still to work on beginner proofing, publicity.

5. Fixtures (see sheet)

* picnic- checked all was in hand, QH offered to shadow where requested. Reminder to go on web – all bring food, plates, cups etc.

* autumn series- C.Roberts will produce summary of intentions- likely to be W,Y,O, Tech 12-2pm. Action RB/ DH to confirm W Park OK and no weddings. Eaves Wood must be last for progression. Possibility of some SRJ training linked to them. KN volunteered to score the series. Organisers / planners in place.

* Night O Action RB check date and venue. Poss Junior squad night training.

* Roeburndale NY day? Does the map need doing or use Uni again Action RB/MR to liaise

* Handicap at Arnside Action RB to get AF to check with the warden

*TWT – MR spoke to Campbells, all seems resolved. He will talk to Sue D re-organising. RB frustrated at no direct contact with Sue ( all via other parties).

6.Publicity. PK had produced lists of runners from summer series- Action RB,QH,KN,PK,MR agreed to share out contacting these and invite to picnic. PK also to invite Dallam dashers to autumn series. Lessons learned- need standard form to get all details, need tent or other dry area. For future publicity we need to know where new comers got info. PK was thanked for his hard work publicizing summer series. ( nb Lagan Valley hand out business cards that were free? On the web)

7. Junior Issues.

* KN to check KH gets minutes as well as QH

* Hoodies should be under #20- email juniors soon

* Peter Palmer- some progress – have one team but need to persuade some better/ older runners to come. Hope to have two teams. Action SW /KH liaise re entries and SW to email other NW clubs re sharing a coach. Still need adult volunteers.

* KH thanked the coaches – SROC juniors are doing very well – getting into squads, tours, JIRCS, JHI etc

* LYG thanks from SMc to all who helped. Feedback and suggestion from KN re use of lunch break rather than opening ceremony.

8.Club Captain.

* Intends setting up ‘teams’ to put up and take down club tent, (Rick will take it over night)?

* Club Mark -0 mini group (SW,MR,SMc,KH) to meet once a year or so to update file and broaden ownership of it.

9.Secretary.

* very little to report as most now comes electronically and can be forwarded straight on. Passed Age Concern event to Steve.

* In absence of a ‘role’ will continue to share new members details with MR for contact

10.Treasurer. see sheet

* Overall picture is good. Some of it is grant and so earmarked for spending. Trimtex tops need to be paid for and Junior travel grants to pay out. ( suggested we show this on data for AGM) Whitbarrow likely good (censored!) surplus but hard to calculate as so complex over 2 years. Action DC -MR offered help, if needed, to create full budget for next committee meeting.

11. Mapping. Possibility of St Annes sand dunes plus nature reserve and surrounding streets. Action JC delineate on map and pass to DH for permissions. SMc happy to help liaise here.

Date for next meeting to be agreed at AGM once Committee is finalized.