SROC Committee Meeting Thursday 6th Feb. 2014

Present: Mark Edwards, Tony Marlow, Chris Roberts, Martyn Roome, Gavin Smith, Dick Collins, Alex Finch, Jane Anthony, Dave Hargreaves, Rowena Browne,

Apologies: Quentin Harding, Karen Nash, Helen Ockenden

Minutes of the last meeting: Were accepted as an accurate record.

Matters Arising:

·         Updating/simplified organisers handbook etc. JA is making good progress and continues.

·         Postcards ME still looking for cost effective supply

·         SROC/SN match to celebrate 50th anniversary. SN cannot raise a team on the proposed date at Bentley Woods due to other commitments. Now looking at one of the Lakes 5 Days events. Action -ME to keep in touch.

·         Beacon Fell Tree Planting. All the trees are now planted and MR has submitted an article to the Garstang Courier which is due to be published.

·         Club Kit.  Samples are in the post ME.

·         Updated club history is still in the discussion stage. Action DC and Julian to continue.

·         TWT.  Action DH has written to landowners and is awaiting a response. A possible extension into Subberthwaite was discussed.

·         Liz Campbell Maps – DH has had a response from the landowners at Witherslack and Whitbarrow North but unfortunately the access charges make use unlikely.

·         Laptop Grant - ME still writing to Steve Round.

·         Dropbox is now up and running and is being used.


2014

·         PK has asked to put an article in the newsletter and the 2014 page on the website about the Celebration Evening in December. Further reminders will be posted throughout the year. Action CR/DC

·         Charnley Way Map. TM has submitted all details to Harvey Maps and is awaiting a response. Still hopeful of  being ready for late Spring.

·         Banners – ME has had a quote of about £40 for a new and updated SROC banner. Meeting in agreement to go ahead. Action MR

·         Northern Championships all on track. Could be struggling for the volume of helpers required – especially on car parking!! If we are still struggling  in a couple of weeks we may ask other clubs Action TM

 

Events

·         Spring and Summer series 2014 are all in hand.

·         Picnic – Hyning Scout Wood suggested to take place on July 12th. Parking could be tricky but there’s plenty of room for a picnic. AF said the map is OK. Action RB to ask Julian about permission to use the adjoining field.

·         Lakes 5 Day – No discount for SROC helpers as it is organised on behalf of NWOA.

·         Autumn Series – RB suggested we have a simplified level of colour coded line courses as a change to the recently popular score format.

·         Torver High Common 2016 – Meeting agreed to go with early November to be a ‘Twin Event’ weekend with LOC event.

·         Handicap 2015 – We will not get permission to use Barrowfield at that time of year so it was decided to use Lords Lot. RB to ask Julian to map.

·         Northern Championships are on track. Approx 245 entries to the end of January.

 

Mapping

·         Due to BO funding limitations concerning the Lake District access officer role the NWOA are offering 6 areas they ‘own’ to clubs to ‘maintain’. The meeting decided we should go for preferably Great Tower, failing that Bannisdale. The other areas aren’t really suitable for us. Action DC to ‘bid’ at the forthcoming CDM.

·         AF is trying to get hold of Lidar data free of charge as a non-commercial enterprise.  He also produced some great updated map sections he has created using this, OCAD 11 and georeferencing.  AF suggested the club purchase OCAD 11 - the meeting agreed. Action AF.


Treasurer  

·         DC said we are expecting some major income from the Northern Championships in this Financial year but not much else. Lakes 5 day is in the next financial year.

 

Coaching

·         MR said that the coaching session for adults and juniors at Beacon Fell in January catered for 9 juniors and 8 adults. It was a great success with the SROC Junior squad members outshining the adults!

·         Next training session prior to the Williamson Park event on 15th Feb ME, 15th March prior to the Beacon Fell event and 5th April prior to the Yarrow Valley event.

·         TM and Bob Nash talking to Chorley schools about assistance prior to the School games.


AOB

·         Replacement Club Tent – The current tunnel tent is on its last legs.  MR has got a quote of approximately £500.00 for one of a similar type and size C/W with logo and Name. Meeting agreed and suggested ‘50th anniversary’ log. Action MR to go ahead.

·         Update on Explorer/Run Challenge.  SRBC don’t want to run Explorer in the parks anymore but do want to run it in schools. We were asked if we wanted to take it over – the meeting said not.

·         SRBC also asked if we had anyone interested in mapping South Ribble primary schools. Action ME to contact them.

·         Run Challenge is going back to the drawing board and probably will not go ahead this year.

·         Compass Sport Trophy – QH thought we had about 56 entries.

·         Electronic Distribution of the Club Newsletter. The meeting decided not to issue paper copies and wait to gauge complaints. It will now be sent out electronically, possibly in two formats. One to self-print and one to read on screen. Action DC

 

Next Meeting 3rd April at Marks