SROC Committee Meeting Minutes
9th Feb 2012
Apologies: Karen Nash, Zoe Harding, Gavin Smith
Present: Quentin Harding, Martyn Roome, Julian Lailey,
Jane Anthony, Dave Hargreaves, Rowena Browne,
Alex Finch, Tony Marlow, Chris Roberts, Dick Collins, Mark Edwards, Paul
Wilmore(Whitbarrow co-organiser).
Minutes of previous meeting- accepted as true record
Matters Arising:
· Updated membership list sent out in January
· Other items included in main agenda
Events / Fixtures and permissions (RB & DH)
·
Spring Series – thanks to Bob for organizing the
event at Duxbury Park. The bad weather is thought to have discouraged people
from attending. The event was publicized in the Chorley Guardian and one family
attended (and thoroughly enjoyed) the event as a result. Action: MR to produce flyers for remaining 2 events, TM to distribute.
TM will also get it in the local Chorley ‘What’s on’ mag.
·
Runshaw college - Staff Leadership development
activity session 13th Feb – over 50 registered to attend. Runshaw
college staff introductory sessions –SROC members are assisting Chorley Borough
in running a series of 6 events.
·
Whitbarrow – Mark and Paul co-organising is
working well. First aid provision was discussed – will proceed with qualified
club members at first aid point near start/finish. Not considered
necessary/useful to have first aid on the fell. Need to have 2 first aid kits
at event (in case of an incident on the course) and a copy of all controls map.
Action: ME to check kits are complete.
JA to collate/keep up to date list of qualified
first aiders in the club – currently Martyn and Sue R, Quentin, Jon and Sarah,
Mark E, Karen N, Sue H, Rob Humphreys. Mike and Mary and Ian Selby’s
qualifications appear to have expired.
Still looking for further volunteer helpers,
Rob Humphreys and Tom Barkas suggested.
·
Summer Series – 4 Sprints scheduled, Williamson
Park– Jeff Ball (supported by Julian), Salt Ayre – Glenys, UoCumbria – Martyn,
Clitheroe castle – Mike and Mary.
Permission to access Myerscough still being
sought but no event advertised. Worden with maze now a potential reserve or
future year location.
·
Club Picnic – Great Tower – it was suggested
that a nominal charge of £1 per head be made to contribute to access costs.
·
Autumn – Level C at Simpson Ground, Roy McGregor
organizing. Mike Johnson interested in planning, Quentin offered to mentor him.
Parking off byway to S of area, should be ok. Action: DH to advise Roy to contact the cottage residents at the end of
the lane.
·
Spook O – alternatives to Eaves Wood discussed –
Sizergh or Silver Helm. Sizergh not considered suitable. Silver Helm may be ok
but does have a cliff.
·
2013 events 2 x level Cs proposed rather than 1
x B and 1 x C to ease the organizational workload prior to 2014. Upgrading
Hutton Roof to level B was discussed but it was concluded it would remain
billed as level C.
·
2014 – Discussion about feasibility of putting on a
Charnley Way rerun event. This raised a number of questions – mapping,
permissions, run as BO event or under FRA, co-ordinator, SROC only or other
clubs too, single event or challenge over the year?
Action: QH offered to
look at route.
Decision on whether to progress it to be made
at next committee meeting (March). Action:
KN to put on next agenda
·
2014 Blakeholme TM to visit to assess suitable
parking.
Mapping (AF)
·
Silver
Helm- under way, there may be options to link up with Eaves Wood (400m road
link) and possibly Arnside.
·
Sizergh
to be split into 2 maps for use as 2 x PCs with an easier one on the S map and
harder one on the N map. Could consider linking up with Scout Scar.
·
It
was suggested that Anglezarke be remapped, but the committee was not in favour
due to the unpopular nature of the terrain.
Secretary (KN)
No
secretary report but Karen is thanked for producing the new membership list.
Treasurer (DC)
·
Finances
are healthy, the balance at the AGM was £9884 and is now in excess of £11,000,
this includes income starting to trickle in for Whitbarrow and some more due
from BO.
·
TWT
made more than £1,000 but it was acknowledged that the entry fee was very high.
·
NW
subs this year £429, NW grant £500 so net grant =£71.
·
New
year cracker made £400 income, Worden £326 and the street leagues bring in a
regular income.
·
Levies
are paid up to date apart from Whitbarrow.
·
BO
want to change their income generation model currently 40% from membership, 30%
from levies and 15% from large events, to make more from levies by levying all
competitors at all events.
They also want to raise £10K surplus from the
British Champs.
We also pay NWOA levy at 10% BO levy so this
would increase significantly too.
·
There
was a discussion about potential purchase of battery powered (PC-less) download
box / printer which could be useful for low key events and training. Action: KN to put on next Agenda, MR to
research costings etc.
Club Captain (ME)
·
CSC
approaching, SROC have 50 entrants.
·
Relays
– ME wants names to allow team entries at cheap rates. Action: CR to put reminder to top of news list on home page.
Juniors (ZH)
ZH has
received £60 grant from club.
Other
applicants still to submit written requests.
AOB
NW map sharing etc.
Sharing of maps / areas was discussed. There is
a NWOA arrangement whereby clubs can, with the approval of the owning club,
‘loan’ a map file for a fee of £15. There is some concern about the level of
requests from LOC to use SROC areas in S Lakes. JL is meeting Richard Tiley to
discuss terms. LOC have offered that SROC are welcome at their training events,
which could be advertised on our website. MR suggested reduced or free event
entry for SROC members at LOC events on SROC areas.
DH prefers to do permissions regardless of who
is running an event in order to ensure good relations are maintained.
Reciprocal arrangements welcomed – JL to
discuss with LOC whether SROC could use (part of) Graythwaite.
It was noted that NWOA have the map copyright
on some 5 day areas which might be feasible for SROC to use subject to other
constraints (like high land access fees): Angle Tarn (might be ok as NT), Great
Tower (high access charges), Askham Fell, Watermillock, Bannisdale.
First Aid
Discussed under events.
The club is grateful to those who hold this
qualification and would like to encourage them to renew when it expires. In the
past SROC has paid 50% of cost with NWOA paying the rest.
Silva Award
Application nominating Quentin has been
submitted.
Hamish
We need to confirm to NWOA whether and how we want to use our allocated 5 days of Hamish’s time. Options were discussed and the following agreed:
· Club Mark - asap
· 2 x club junior training sessions/days targeted at non NW squad juniors, possibly sharing with other club(s) thus potentially being able to double up the time – in Autumn pre Schools Champs
· 1 x adult / club coaching / training day or evening training sessions at Lancaster Uni – in summer term
Publicity for events was not considered a suitable option.
Professional Mapping Awards
The committee agreed to propose Hutton Roof, mapped by Malcolm Campbell.
NW Exec minutes 24th Jan 2012
JL ran through a summary of the key items from the minutes.
Coaching Conference
Funded by NWOA 4 SROC members attended – Martyn
and Sue, Jon and Sarah. An update on funding was given indicating that although
elite funding would be hit, participation funding may be extended beyond 2013. Increasing
participation was discussed for example, SLOW have a strong street and sprint O
presence and are attracting M/W21-35s but are low on juniors. SROC need to
decide who we want to attract and provide appropriate activities. Having a base
and a social side to activities were believed to be elements in being a ‘club’.
Possible suggestions for a base were discussed but nothing was concluded.
Meeting
closed at 21:50
NEXT
MEETINGS:
22 March
17 May
5 July