SROC Committee Meeting 3.2.11   Minutes

 

Martyn Roome, Dave Hargreaves, Mike Ormerod, Quentin Harding, Dick Collins, Julian Lailey, Mark Edwards, Chris Roberts, Gavin Smith, Karen Nash, Rowena Browne.

 

Apologies Zoe Harding and Alex Finch

 

1. Community Orienteering (Hamish Willis)

HW set the scene with background of Active People Survey, getting newcomers into O etc. Need to try the next level down, not the ‘self starters’ and needs to be local and with plan to allow for some wastage. As from April RDOs will be Lead Community Coaches and help with the development of club nights. Most clubs need more coaches, so look beyond current members for this.  Opportunity via UCLAN Outdoor Ed courses. Aim Sept 2011 for 2-4 of these coaches and two nights in Preston- one community and one Uni students.

Many questions raised re 2 nights and our ability to support both, Press and attracting community, paid coaches compared to all our unpaid volunteers in club, lack of long term membership from O zone despite personal welcomes etc, social side of cup of tea, CATI events.

JL summarized:

  • in principle would like to support any initiative for new members
  • prefer one night and build on this (HW not sure if possible)
  • we search for venue and then S Vernon negotiates for us
  • equipment for circuits?
  • We would need some input , perhaps not each week, Si kits loan etc
  • Funding for venue and who would carry the loss if there was one
  • Need to discuss and email HW/SV if we are 100% for it

Hamish was thanked and we continue to discuss once he had left.

Agreed  1 night is best, ,ay be able to get funding to help with venue via Preston Sports Dev if we school base it and invite pupils, who liaises with Sports Dev people?, are there enough SROC people in Preston to support it

Action ALL email JL with thoughts, pros, cons

 

2. Minutes- accepted as true record

3. Matters Arising- No membership development officer yet, GS would prefer a task related job.

 

4. Club Development Plan

Two amendments had been suggested to the draft:

  • finance- we should hold a balance of about ₤10K as this is the cost of a big event
  • to have a separate sub section for the web

Agreed to accept the draft, with these amendments, events section discussed later but broadly agreed. Also agreed to add a costings column ACTION all those responsible for a sub section email JL with ideas of costs

 

5. Club Mark

KN now has electronic copy of most parts of old version, no hard copy exists.

Action KN to work through updating it and email others for help as needed.

 

6. Fixtures Task Group

Thanked for work and emailing draft in advance. All agreed in principle, some comments re B events that are in NWRL etc are good for money and would let us use our best areas- but those are the events RB struggles to get volunteers for, will BOF insist on ‘qualified’ officials?  ACTION All respond by email within 3 weeks and then task group bring it to next meeting.

 

7. Fixtures (see sheet)

* sprint series- agreed to purchase software licence to aid prologue/final Si, agreed need a common format in terms of time, cost, format etc. ACTION CR Still some uncertainty over dates and venues ACTION MO on Myerscough and RB get dates from Bob re June street events

* Brian Looker- had emailed re linking Duxbury and Yarrow- no immediate plans to use this now so put on hold Action KN to email him

* DH asked for likely numbers at Beacon Fell – 100-200?

* too late for TWT to be Level B but perhaps it doesn’t matter

* Handicap – lost the use of Wycher Clough- possible for ever, do not really understand why, great shame after all the work put in by JL and DH. Now using Hyning Wood near Warton ACTION group email by MR and on web CR

* Carol Mc Neil would like to use Blakeholme for BO training. DH already sorting permissions, agreed OK if it does not break NW embargo for March 2012

 

8. Mapping

* Blakeholme – very little needed

* Witherslack some felling behind the hall

* Sizergh – JL and Bob setting up a POC for N Trust and we can use small event annually

* Hyning Scout Wood- now done, thanks to JL

 

9. Secretary

KN spoke about drop in members and number of newer ones not renewing. Now 85 entries on database but of those some are guest schools,  Friends, Honorary and 4 are editors of other clubs, also 9 have yet to renew. We have 47 National BO members, this is where most active members are. Also 13 local units and 9 who may renew- very few of these are very active at all. ACTION KN to try to phone round and then produce a new membership contacts list to be emailed out to all.

 

10. Treasurer

Little new to report. We will get and extra ₤1000 from L5D, but not until March.

 

11. Juniors – nothing to report.

 

12. Club Captain

* CSC – great result, narrowly coming second to LOC but beating DEE, MDOC etc

* email sent out to find interest for relays at JK and BOC. ME also thanked for NNights – donation now ready for farmer / church.

 

13. Chairman

* Club Diner- most speakers not available or reluctant this year, Selwyn Wright will be speaker.

* Handicap – change venue, 1 hour score at 1pm, Warton Hall booked 2.30-5.30, Roomes to take care of refreshments, DC will present prizes ACTION – ALL find Raffle Prizes.

* NWOA – WCOC amendment- they would like no membership payment to NW and then use that rather than ask for grants, suspect smaller clubs will prefer current set up, majority agreed JL should support WCOC.

* 2014 – need to start planning now, especially get correct Level of event etc. Agreed set up sub group of CR, RB, PK for History and JL

 

14. AOB

* Friends of Beacon Fell- agreed we should make a donation as we use the area, have POC and notice-board etc. ACTION DC cheque to KN and then will send it on