SROC Committee meeting minutes      4.2.2010

 

Present: Quentin Harding, Martyn Roome, Mike Ormerod, Julian Lailey, Alex Finch, Tony Marlow, Chris Roberts, Dick Collins, Rowena Browne, Karen Nash

 

1. Apologies: Gavin Smith, Matt Nash, Dave Hargreaves, Mark Edwards

 

2. Minutes of previous meeting- accepted as a true and accurate record

 

3. Matters Arising:

  • participation numbers- who should count these, DC needs to know for the levy. Action AF offered to write a programme  and then CR can get it from results. CR then to send numbers to DC,RB and MO
  • Volunteer Coordinator- not yet too busy with Chorley
  • Dunsop Bridge – MO thinks part of it can be used.  Action, DH check ownership and that we have permissions
  • Kites – Action KN confirm PK got new ones
  • L5D training area- Eggerslack- JL happy to put controls out
  • Beacon Fell- Bob been busy with TWT and Stanley Park, so pending
  • Maurice Collett Honorary member? Agreed no need to worry about BOF membership

 

4. Chorley

Mostly going well, some issues as SMcL had been on area planning last weekend and wanted some changes. TM meeting controller 7.2.10

Council providing staff and adverts and keen to provide a S training venue at v little cost (Yarrow summer, Southlands winter)

JL offered to do assembly and arena. Suggestion PFO or MDOC may have tressles if we need them- SMcL needs to make decision. Action TM/Mary W get helpers, use Chorley volunteers as minders for controls. Map, trophies, prizes, commentary, radios etc all in hand. Next meeting in about a week and ALL involved will need to be there. TM now needs to hand over O zone part to Roy.

 

5. Other events.

* end of half term Sat 11-3 council town O Action JL try to find a volunteer

* RB provided summary of programme- changes made to autumn and MO suggested one event after the BSOC score that PFO will host in Witton.

* also changes to 2011- TWT Clougha suggested – needs some professional mapping, Regional event on Anglezarke or would Hutton Roof be better?

* Also debate about District event- N Nook, D Bridge or Helsington?

 

6. Mapping

* Hutton Roof – keen to map as have permission Action AF to ask Malcolm to continue

* JL would like to map Whitewell for 2014 - first O in UK

* Anglezarke? Action AF ask DH if he would remap

* Blakeholme? Action AF/DH can we go back on yet?

* Hyning Woods – needs OCAD Action AF offer use of club laptop to Mike H

* D Bridge- JL will map

* St Annes dunes- we should ask the council Action MO/DH

 

7. Equipment

* wait for Si/ SmcL until after Chorley

* NW Funds- Si units, dibbers and club printer suggested Action JL check PK has no other ideas. NWOA funding usually only available for projects for whole region. JL to continue to press for greater club autonomy over NWOA funds.

* Start banner Action TM buy a second one

 

8. Social

* Club meal – menu soon Action JL/MR email out

* JK accom- MR set up and some have booked

* Meal at JK Action MR/SR look into this

 

9. Chair

* Cuerden- no reply, we don’t seem to be getting anywhere here

* has sent our observations re rankings to BOF

* lots of work on locating oldest members of club with PK, hope to make DVD

 

10. Treasurer

DC provided accounts for period, competition income looks good but still a BOF levy to pay. Similar amounts to 2008-9 – expenditure ₤4044 was 4699, income ₤4471 was 4825. Overall we have about ₤14,000 in the bank.

 

11. Secretary- hope to do new address list soon, new BOF database means KN has been able to chase up non renewals much more quickly. Action KN will send it out electronically to as many as possible.

 

12. AOB

* grants for juniors going to Norway with NWJS- agreed to give ₤60 each (now to 5 of them) Action DC cheque to KN to forward.

* rankings, club league, trophies etc- can we please consider all this as on the committee forum. Thanks to CR for getting this going again. Action Need all to do this not just the Chair, Club Capt and Statistician.

* need more waterproof paper  Action KN to email NW clubs and see if we can do a bulk order

* printer- QH is using one he was given but it will come to end of life soon- Agreed we should replace it from SROC funds, or ideally NW money.

* Ribble Valley league- MO explained joint venture with John Ashton and local Sports Dev Officer. Needs to be via a club to register with BOF. Agreed and that it should go on website Action MO/CR

 

Next Committee meeting   Wed 24 March 2010 at Julian’s