SROC Committee Meeting Minutes 8 Dec 2011
Apologies: Jane Anthony and Zoe Harding
Minutes: accepted as a true record, one error Helsington is BOC relays not JK
Matters Arising:
·
Jane
A has agreed to be Volunteer Manager Action
JA contact MO to collect files
·
Club
Mark- not yet
·
Club
Tops – Gillet via Rick is expensive, no news yet from
Ultrasport Action MR/KN/ME persue
others for 2014
·
Media
course- MR – very useful and already being used for Worden
·
Spring
series- all volunteers now in place
·
Hutton
Roof base map- M Campbell is confident now can use aerial photo
·
JL
mapped Littledale and half Silver Helme
·
PCTC-
initial contact made- likely to come to March event
·
NW
fixtures—decision made by NW for paper from to continue
·
All
other actions in hand or over
Events
·
Handicap-now
7 Jan. Action JL book venue for
social
·
Spring
series OK. Action MR promote the
series and ME via schools contacts, TM via Lee Bowyer
·
Whitbarrow – planning almost done, ME
and Paul W have met. Will have fees for F Comm and 50
to Cumbria Wildlife. Debate re pricing. QH and KN
argued should have accounts / costs and then decide. Action MR send spreadsheet to ME.
·
Summer
2012 Sprint series with prologue and final. Salt Ayre,
Lan Uni,
Uni
·
Chorley
Sprint map- TM and Bob N have volunteered for autumn 2012. Could fit into proposed NW urban series.
Debate re date. 3 Nov looks best with SELOC on 4th. Action TM talk
to Lee Bowyer.
·
S
Ground Oct- no org or planner yet.
·
TWT
– Hutton Roof should be ready, Spring is Ok for
permissions, QH should we ‘waste’ a new area on a small event. JL yes, can
still call it new to most afterwards as so few do TWT, could use it instead of Farleton in autumn. Discussed B Jacksons review of TWT.
Aware not annual- partly permissions and partly man power. Mass start could work, varied opinions. Could fit into a proposed Fell/Long O
league. Entry fee was a bit high? Need Junior trophies
for C and D courses. Not family friendly but should not compromise TWT- most
other events are so there is plenty of scope for families there. JL- Big Thank
You to all who worked so hard to make it a success.
·
2014
G Charnley relay- will need long lead in to plan,
permissions etc Action Meeting just
for 2014 to be organized.
Secretary
Will email out updated membership list late Jan.
Treasurer
Little to report. Can’t comment on profits from TWT until get money in
from Fabian 4.
Hamish (working for NWOA)
NW voted to
employ so now we need to make sure we use him. Various suggestions made. Agreed
to ask for Club Mark (1 day), Junior SROC coaching (2 days- although this could
be joint with other clubs). No need for spring publicity as we have that in
hand and assume his work on
Review of SROC Policies (GS)
Constitution
and Data Protection are fine.
Equity and
Protection have links to old BO policies, although new ones are not very
different. We agreed to adopt the new ones and have link to them.
Club Captain
*CSC Askham Fell in Feb- already some publicity to club members
*JK and BOC
relays –need to meet early deadline to save money and ask for money up front
from club members to ensure commitment. Action ME to start in New Year
Silva Award (JL)
8 names
suggested by email- MO, MR, CR, DH,DC,SR and QH. Of those MO, MR, SR
and QH were first choices with QH being given two first votes, Agreed QH would
be our candidate this year. Action JL ask him for help with list
.
Club Handicap and Trophies
No data for
juniors and MO has stood down . Jane C will take over,
DC can help. Agreed ME and DC to decide using data from results where they can.
Action DC to provide list of previous winners of Provincial
Shield. ME and DC to meet to agree winners.
Email JL decisions.
Juniors
ZH
requested help with funding for the 3 juniors going on the Norway Tour with
NWJS. Agreed £60x3 Action DC to write cheque and request
article for newsletter.
AOB
QH has
purchased new printer. For now prices as before, will review once knows the
toner life span.