SROC Committee Meeting 9.12.10

 

Present: Julian Lailey, Mike Ormerod, Martyn Roome, Chris Roberts, Dick Collins, Quentin Harding, Mark Edwards, Rowena Browne, Gavin Smith, Dave Hargreaves

 

Apologies Alex Finch, Zoe Harding

 

  1. Club Mark Renewal  (Sarah Watkins)

This expired earlier this year and so needs urgent updating and renewal, best if current committee do it as they know the development issues. Would also be good is one person took ownership and constant update. Much will still be relevant and just a matter of updating docs/evidence. Some will require more work- CRB, role of coaches etc.

ACTION SW to email KN all the files/docs. KN to try to update as much as possible, will need input from others eg coaches. KN check with Hamish what has changed.

 

  1. Minutes of last meeting- accepted
  2. Matters Arising
  • MO still hopes to involve shadowing organizers etc
  • Juniors- needs fresh start
  • Knots Wood- basics done but more needed
  • Heyning Wood- small but almost complete
  • POC- JL and Bob Nash meeting Sizergh tomorrow. QH suggested Eaves Wood as Scout and Guide camps would use it.
  • KQ agreed to be social organizer, Club Meal Ye Horns Inn, 18 March, about ₤20 ACTION JL/KN email KQ and say go ahead
  • Chorley – JL and TM met with them, keen for POC in Duxbury possibly with funding.
  • Tent MR has it and repairs almost complete
  • Clock- ACTION MR check price and if DC agrees go ahead
  • Witcher Clough – limit on no.s, UU will allow some parking ACTION DH to get final permission for handicap
  • Witherslack- not yet visited
  • Si from SMcl – done
  • Circuits- now ₤2 for adults and breaking even

 

  1. Events and Fixtures
  • Need to reschedule  Knots Wood- unclear exactly when ACTION RB / S Wrigley
  • NN should be level C ACTION RB get this changed and ask I Evans to control with QH doing leg work.  ME to inform police and locals
  • Hutton Roof – all in hand, 1st Aid needs rebooking
  • Handicap- assume OK ACTION JL try to book Dunsop Bridge village hall
  • May 8th- need venue, probably Beacon Fell ACTION RB to ask Bob
  •  Summer sprint- ACTION MO check Myerscough
  • Bob planning 6 summer street O on consecutive Wed precursor for Guild and also new map of Avenham Park for autumn event
  • TWT- planner?? ACTION RB ask Bilbo
  • 2012 but need organizer for 4 March- RB now stuck as so few will organize

 Agreed working party to look at aims for development plan in terms of what events we aim to put on each year. MR RB and Bob meet before next committee meeting. Suggested we try to use Chorley map again.

  1. Mapping

Heyning, Sizergh and Duxbery already mentioned.

Gummers Howe- ACTION JL to visit

Simpson Ground- ACTION QH to do

Duxbery- Yarrow link ACTION RB to ask Brian Looker if he would like to do

 

  1. Secretary- nothing to report
  2. Treasurer – monetary assets now ₤9785 –decline to be expected and should improve as Hutton Roof income appears. Late bill for sprint O walkie talkies, loss at H Nab, receipts from Street O, Lakes 5, Spook O. Spent ₤500 on garage hire and equipment and another₤500 on newsletter.
  3. Club Captain CSC- all seems very late, no entries on Fabian4 yet or prices. Agreed ME do block entry, SROC subsidy.
  4. Prizes/Trophies
  • GS two proposals as per email. Much discussion. Majority preferred B and some very keen for trophies only to be for your real age category. Agreed.CR did suggest use NWRL but ranking lists mean less work.
  • Juniors – no system in place for 2010 and move to colour coded has made it even more difficult. ACTION MO ask Jon/Sarah if they will name ‘worthy winners’ this year. MO and GS to come up with method for 2011

 

  1. Volunteer Coordinator – MO has started checking the needs of planners, organizers etc. Next proposes to draw up a skills list of who can do what, especially team leaders. Debate re how to pass on up to date contact details- agreed MO ask KN to email new copy out when needed. Helpers list still needs some additions. Concerned at small core who do most but there are more who will if asked, how to engage more people. ACTION MO do part for Dev Plan.
  2. Membership Development – ACTION JL to ask GS
  3. Juniors – report from Zoe on YB and also ideas for Dev Plan. ACTION JL to include.
  4. Development Plan – ACTION ALL email JL with ideas, comments
  5. AOB
  • Si – Thanks to Bob Nash for inventory. QH suggests extra invertor not battery. ACTION BN check equipment section of Dev Plan. Hard to agree what we can but until situation of NW grants resolved. ACTION – JL, KN to try to put some pressure on NW/S Round
  • NWOA (JL) they agreed composite project via S Round- Si and general grants to clubs. Dick Towler asking for areas for next L5D – ACTION JL offer Witherslack and Simpson Ground.

 

NEXT MEETING 3 FEB 2011