SROC Committee Meeting 2

SROC Committee Meeting 10.12.09

Apologies: Matt Nash, Chris Roberts

Present: Quentin Harding, Alex Finch, Dick Collins, Dave Hargreaves, Karen Nash, Julian Lailey, Rowena Browne, Mike Ormerod, Tony Marlow, Martyn Roome, Mark Edwards, Gavin Smith

1. Minutes from last meeting: made these were accepted as a true record.

2. Matters Arising:

* NW Fixtures reduced number, by post and agreement via NWOA that they would be posted and NWOA would pay

* Constitution- draft changes already sent, more changes agreed Action KN email final version and then ensure it is on AGM for next September

* Old O stock – now with the Roomes, email sent to all members

* Data Protection – GS produced draft, a few questions but no real changes now Action GS to modify, circulate and send to CR for web

* Activities- need to know participation numbers, agreed if important for BOF funding then we should try, much discussion on who to coordinate this and whether it could be done electronically Action- RB, CR and MO to discuss and try to solve

Volunteer Coordinator – MO agreed to take on role. Had merged existing job Spec and BOF one, had aims, discussion of overlap with TM and Dev Officer- happy to work together. Action work on changes needed, liaise with TM and then email Job Spec to CR and KN

* file on areas- Action DH to try to continue to update

* Handicap – QH has booked Brookhouse Action ALL – raffle prizes, CR put map link on web

3. Club Dinner- Speaker Abby Harman, a sports nutritionist. Venue at Bashall Barn discussed- distance, numbers needed to be viable etc ₤20 pp Fri 12 March. Action MO/MW to ask what cost if 30 diners, circulate committee etc

4. Events/ Fixtures: see sheet

NY Day – OK, Handicap – QH to check map. Action JL to give CR grid ref for web. TWT – OK, need dry weather for more mapping.

Chorley O Zone- Cuerden – JL to try but if not confirmed by Xmas JL to tell RB need to use Duxbury. TM discussed plans for ‘A’ board for display of info. MR and RB suggested flyers via BOF portal for Handicap and spring events. Action TM, liaise with Roy over Si and MR for help with publicity.

Events on Sat to continue to make provision in North – MR offering a low key event in Williamson Park.

Discussion re events after 5 June and autumn- need to assume Chorley will be successful and so need follow-up events in Sept and Oct in S of area, Healy Nab already in Nov for S gallopen.

Ahead to 2011 – add in extra L3 for S Gallopen

Sprint O – Tm sheet- needs budget to BOF by Xmas, agreed no reduction for helpers, agreed to make sure break even charge ₤12/₤5 (for heat and final), concern over need for litho printing and cost of this Action TM to ask last years, Print5 and controller. Agreed hire of Si kit ₤200. Action – TM check how many controls needed and who we may need to borrow from. Caterers must be councils, they will provide indoor and outdoor to our menu. Sponsorship from Tesco, Go Ape, Sweatshop. Need volunteers to man controls- perhaps Lancs sports volunteers, park wardens, Army cadets. Still need separate organizer for ‘local’ event using am controls after heat and before final.

4. Mapping:

* Hutton Roof – permission for use of common land, need dry weather, copy of map to each parishioner, one field of uncertain ownership but not a short term problem, need OS or pg plot for further extension eventually.

* Dunsop Bridge- no action yet. Action AF send MO map,MO to check area for viability

* Hyning Woods- no word from M Hayward yet

* Future – government say OS must release all data for free, also experiment with Lidar to see if better than existing system.

* Warton Crag – waiting for reply

* Anglezarke – will need remapping for 2011

NB AF could be away for year in Japan from Sept 2010

5. Equipment:

* PK has asked for more kites. Action JL to reply yes go ahead.

* Chewed boxes from Whitbarrow- old cases can be used so OK. Do not really need to buy more as generally we can borrow from LOC. Main issue is club having access to gear that is out on extended loan. This was OK in past but now we often have evens on S and N of club and need the gear back to use at our convenience. Email from MR seems reasonable- we need it back, time to adjust and comply. Wait for Chorley Sprint and then take that action.

6. Treasurer: see sheet. Little to report except general rise in costs, levy to BOF, Levy to NW etc etc, will need to think of future events in terms of what will raise revenue.

7. Secretary:

* letter from Maurice Collett retiring from O- Action KN to reply on behalf of club.

* Halton Army Camp request passed to QH

* new electronic membership returns seem odd, time will tell Action KN will update membership list in Spring.

8. Juniors: Written report of Sept- Dec in MN’s absence. Lots of success. Action KN to email out and copy to next newsletter. Need to encourage more into SRJS if many are to continue to move from there into NWJS. Still little interest in the Tree Explorer Awards.

9. NWOA: report from JL

* L5 Day keen we put out a training area for the week, they pay costs, SROC get 50p per map, Eggerslack suggested (kites only) Agreed in principal, need a volunteer.

* B Roach- new Chair had written to M Hamilton on behalf of NW where members were unhappy with new structure, at least to some extent, JL had also forwarded all SROC emails to Mike Hamilton. Review will be held but it seems another year of uncertainty?

* L5Day- no event centre but camp in Coniston. Likely to be informal street O on rest day and a WAROC event. Fees ₤12, 13, 14 depending on date entered. No clear idea of what SROC will receive Action JL to liaise with Trevor Roberts re training area.

AOB

Beacon Fell- yes money agreed in outline Action Bob Nash to continue and check costs with DC once amounts become clear. Bob also working on Stanley Park, Preston Millennium 2012 and Preston Scouts centenary 2010
Maurice Dean to become Honorary member Action JL to write, KN to get extra newsletter
Relay and CSC entries- reduced/ club subsidised rate agreed ₤5/ 2.50

Next Meeting 10 Feb 2010 ( Martyn’s place)