SROC Committee Meeting Minutes    Mon 8 Dec 2008

 

Present : Martyn Roome, Alex Finch, Rowena Browne, Sarah Watkins, Chris Roberts, Gavin Smith, Steve McLean, Dave Hargreaves, Karen Nash, Julian Lailey, Tony Marlow

Later: Dick Collins

 

Apologies: Matthew Nash and Quentin Harding

 

  1. Minutes of last meeting accepted as accurate record and Tony welcomed to his first meeting.
  2. Matters Arising:
  • Job descriptions updated except Permissions, Chair and Vice Chair, JL asked for change of name to Volunteer Support Manager ACTION  DH, MR, DC
  • Year at view needs constant update- no clear idea of who and how yet ACTION CR, RB, QH
  • MN and QH had completed all their actions, so was action re equipment
  • First Aid and JK meal – not yet ACTION SW
  • Mission/ Aim – updated version emailed with changes shown, most is on going or in hand. Need to make sure greater volunteer involvement in Si happens and change Club Development Officer to Membership Dev Officer (TM)

 

  1. Fixtures
  • 2008 now complete
  • Handicap – need register map with BO, GS volunteered to do quiz
  • Nicky Nook – controller concerned about being unable to do all needed on day, decided OK if tagged in advance.  New event structure may change level of controllers needed in future.
  • Farleton- not sure on state of mapping ACTION AF, or what level event it should be, permissions still need work  ACTION AF/DH  Also Bill Cook may have moved to Scotland so need organizer ACTION RB
  • Whitbarrow – date clashes and no easy alternative, loss of people and revenue so much discussed and moved to 29 Nov
  • Other major issues in hour reserved at 9pm

 

  1. Mapping.
  • all our OCAD maps are on web now, please send AF updates, entry via password
  • mapping course on Oct 25 weekend
  • working on purple pen, some improvements have happened
  • Rusland Heights- not sure why not used as looks superb, trying to find out more
  • B Eaves – need to follow this up, Mike Ormerod

 

 

 

  1. Secretary.
  • Yellow pages forwarded and other NW editors added to our address book ACTION  add Harlequins
  • Most info is just forwarded now as I get it
  • Request for updates on membership has gone to BO and is promised for new year
  • ACTION KN- lists of newish members to TM
  • KN asked for Bob- Juniors who have achieved points at Green, Blue and Brown to get certificate, we do not have trophies for these. Agreed.

 

  1. Club Captain- nothing to report, JL thanked her for work re CSC

 

7. Junior Issues

* articles for newsletter – difficult to persuade juniors but will keep trying

* Hope to start the shoe bin in the New Year

* Explorer badges needs some work but article has gone in newsletter as a start ACTION MN email likely juniors and ensure results show number of controls.

* Ben and others hope to organize event for schools and others in Lancaster, idea YLs run it all ACTION MN check this goes via RB

* CR- junior page on message-board not being used, being moved into public domain to try to re-launch, important for new juniors to be able to communicate.

 

  1. Social:
  • Handicap- agreed a policy of Chair, Statistician and Club Capt to decide on winners of 4 trophies- best male, best female, services to club, most improved. ACTION  MR, SW and Bob to communicate before Handicap
  • Dinner – some discussion on venue ACTION Roomes, SW suggested Steve Vernon as speaker ACTION SW agreed on Fri 22 March if that suits the speaker

 

  1. Treasurer:
  • Budget sheet provided, expect to break even, could be lots of change depending on mapping plans etc. Please let DC know of plans, commitments ACTION ALL
  • Torver income was good
  • Agreed to autodownload 3 year renewal and after much discussion that we should charge for Si hire except C4 events

 

  1. AOB
  • TM asked KN to pass on all new members details ACTION KN and MR for recent ones. Also question re fixtures subgroup.

 

  1. FIXTURES – time for major events / issues

* TWT – Sat 10 Oct- questions CR should try for UK cup as get bigger entry, need planner – suggestions of Paul F and Campbells. ACTION   RB

 

  • Sprint O – Steve felt strongly that we had as a committee agreed on Chorley and only the BO change re Elites was an issue. MR not so sure we had agreed / decided. Much discussion re safety, road crossings, mapping and map costs, parking, manpower and what Chorley would provide. Seems if we map it we will need to use it again to get value. Need low key events in the run up to really promote it. Despite some reservations it was generally felt that we had made some level of commitment and that we should go for it and  try to ensure it is a success. There was willingness to take on roles etc, especially from TM, JL and SMcL

ACTIONS SMcL get areas needing mapping to AF immediately

                  AF get costs for mapping – by Xmas and email round

SMcL get written confirmation from Chorley to confirm their commitment on manpower, publicity, promotion etc and ask them re cost of map. Also need to check with police.

 

  • Harvester – no time left. Perhaps continue via the message-board

 

NEXT MEETING   5 FEB at Rowenas in Lancaster