SROC Committee Meeting  2.4.09

 

Apologies: Matt Nash, Tony Marlow, Gavin Smith and Sarah Watkins

 

Present: Quentin Harding, Alex Finch, Dick Collins, Dave Hargreaves, Karen Nash, Steve McLean, Julian Lailey, Chris Roberts, Rowena Browne.

 

1. Minutes from last meeting: with the 2 corrections already made these were accepted as a true record.

 

2. Matters Arising:Job descriptions for Committee posts almost complete now Action DH

Calendar- on going, via committee files on web but more for our planning than for whole membership to use

1st Aid:now urgent as some run out soon Action SW

 

3. Events/ Fixtures:

* total list of planners etc in club is on going, should all be in QHs database Action RB/JL

* Roeburndale and Great Tower events on Saturdays- in hand, as a pair to encourage those with experience

* Summer series 4 wed eves- all sorted but needs a scorer and need to publicise this before the start, SMc suggested targeted BOF postcards to rejoining Ozoners

*picnic – mostly OK Action QH to book the scout/guide facility

*autumn series – 1 a month idea, need to decide about Spook O, debate about which end of wood and facilities  Action AF and QH

* Whitbarrow – should it be L2, agreed to make it a ranking event to make it more popular

Action RB – tell Richard Tiley, get controller and check Tony Marlow is OK as planner

*New Year – debate on over use of Eaves Wood- agreed move to Ulpha although perhaps change name?

*TWT- now Feb7th to go with sprint O in Carlisle.

* Chorley sprint O – SMc gave us feedback – lots of writing etc but no reply, still no idea what they will provide, supportive but slow. Need to map now due to undergrowth. Council should be able to gey base map free and Dave Peel will map for #750. Still no nearer to resolving the Sat / Sun issue. All agreed it must be Sun for safety, travel, not to compromise courses etc Action – MR to talk to Matt Crane, SmC to email committee in next few days and fully in 2 weeks

 

4. Treasurer: little to report as not end of a new quarter yet. No news on profit from CSC yet as NW clubs paying electronically as is levy form. Got #200 fro Wyre for putting on event – need to offset cost of printing maps.

 

5. Secretary:

* New address list to be emailed out in next fortnight (and mail to those with no email)

* Discussion about removing guest schools that do not seem to be active

* Request for funding for World Schools from Zoe and Katrin – agreed #100X2

* KN to check latest new members forwarded to TM and MR

* On going discussions with an increasing number of people re Stanley Park Action KN

 

6. Mapping:

* Malcolm needs to add in some extra bits for Dalton

* Caton Fell  JL asked re pg plot and format

* Mike Hayward mapping Hyning Wood Action AF check on this

* No action on parking at Dunsop Bridge yet

* Several others mapping and delivering O in SROC area – how can we be made aware, regulate this etc? no answers.

 

7. Juniors:

* no replies to offer of Tree Scheme awards- will try to keep an eye on spring and summer series and promote.

* Rattles for JK please

* discussion about SRJS – need to make sure we find a way to keep the pathway/ stepping stone from SROC to NWJS open, perhaps use the Y Leaders. Agreed to relaunch in autumn as selection/ invite once orange standard Action ALL try to find a volunteer

 

8. Club Captain

* thanks for a great meal and speaker

* Need to organize tent for JK

 

9. Membership Development:

No real news in TMs absence. Profile for newsletter?

 

10. Social: no social sec yet. JK dinner no plans – play it by ear once there

(In fact 24 had a great meal in Bamburgh – Thanks to Mary Wheeler)

 

 

11. Development:

* after event in Wyre they would now like POC and Trail O

* possible satellite club

* Ripley – spreadsheet showed increasing numbers, in profit, had good write up in focus, big thanks to QH. Need to resolve venue over summer.

* discussed summer eve runs. Not easy as so spread out, perhaps need to have more informal subgroups for this.

 

AOB

  • Farleton debrief- Very successful event. Thanks to ME and RMcG and others involved. Great new area, good courses and nice weather.

There are some lessons to be learned, as always, and updates now suggested for handbook. Agreed back up needle punches should be used for event of that level and read BOF guidelines very closely re finish. BOF guidelines re leg cover- perhaps clubs should make it clear in advance if there could be confusion about it being an open area. TWT in Feb will need to be more safety conscious given winter.

 

Next Meeting  Mon June 8th