SROC Committee Meeting  Thursday 8th Nov 2007

 

Present Peter Knott, Martyn Roome, Dick Collins, Quentin (Sec) and Katrin Harding, Rowena Browne, Steve McLean, Sarah Watkins, Chris Roberts, Alex Finch and Dave Hargreaves

 

Apologies Karen Nash

 

  1. Last minutes accepted as true record
  2. Matters Arising:
  • Worden Park- Action SMcL no progress yet
  • BeaconFell notice board Action PK no progress yet, event 6/8/08
  • Printing of maps/ quality control. AF has provided PF a colour swatch and has offered to provide support when convenient. Discussion surrounding possibility of another printer.
  • Hoodies Action KH still to relaunch
  • St Annes Dunes Action SMcL to forward areas to DH for permissions and then try to start mapping
  • MR had approached various people re. Equipment officer job with no success. PK to take over job from Feb ’08. Action MR to get hold of a key in interim.
  • Waterproof maps. CR had sent several e-mails but had had no response. Action CR
  • SRJS fixtures to go up on club website without the actual location to ensure prior knowledge of their attendance. Action SW
  • MR circulated updated ‘Club Objectives’ . Organiser/Planner day proposed for Feb 2008 at Beacon Fell. CR offer an SI module, PK offered an Organisers module suggested approaching Bill Cook for a planners module. Action MR
  • Lancaster Uni Access to Spine for sprint-o, no progress.  Action DC
  • Rattles for JK etc Action KH to delegate investigation into these
  • Following BOFs insurance document, it was suggested that entry slips should be kept for purposes of capture data and insurance for non-BOF members. Action SW to find out how long they should be kept.

 

 

 

 

 

 

Actions

 

 

 

 

 

 

 

 

 

SM

PK

 

 

 

KH

SM

 

 

MR

 

 

CR

 

SW

 

 

 

MR

DC

KH

 

 

SW

 

 

 

 

 

 

  1. Publicity
  • TWT agreement over the proposed flyer was sought, since the courses proposed courses were Ok with the planners this was OK but the committee agreed to review future course combinations.. The fees were to be raised by £1 as proposed to provide some income to the club. Questions were asked about the date and course G entry fee. Action MR to liaise with Sue Denmark
  • O-zone reported as a success in terms of publicity and participation. Now working to convert to members. Can we keep them entertained?

 

  1. NWOA
  • Each NW club to receive £500. £1000 allocated to Lancs & Cumbria youth games. SROC & PFO to discuss with SM how to use this money.
  • L5D areas to be decided by Feb08, SROC & LOC being asked to provide a wooded area. Witherslack has huge access problems and no alternative known. Agreed to stage a day if area provided.
  • BOC2012. Individual Graythwaite 5/6th May. SROC asked if want to stage relays. No initial enthusiasm forthcoming.
  • NWOA website to be updated and NW newsletter to be e-mailed to club newsletter editors for inclusion as a trial.
  • BOF position available as NW rep.

 

  1. Juniors.
  • An SROC junior team had attended the YBT event near Carlisle. Apart from WCOC, participation this far North in the region the same day as a Regional event was going to be low.  

 

  1. Mapping – report from AF
  • Another copy of OCAD9 to be purchased. Action AF
  • Roburndale progressing and should be ready for the New Year event.
  • Farelton-  on course for proposed use.
  • Dunsop Bridge- DC to take a look Action DC
  • Lord’s Lot – Pay Malcolm Campbell for update for the map received.
  • Knots Wood – Nearly ready, few more days once undergrowth dies back.

 

 

 

 

 

 

Actions

 

 

 

 

MR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AF

 

 

DC

 

 

 

 

 

 

 

 

  1. Club League
  • May of the juniors are running up a class or classes and have the potential to win more than one club trophies. Agreed to continue applying  adjustment to points if running up one or more levels, eg +10% +20%... It was recognized that there is a problem identifying the age and class of some juniors, especially those associated with schools. Action KN to pass on to Bob.

 

  1. Club Captain
  • SW to enter SROC for CSC, Caton minibus booked, more could be made available if demand. Need to know soon as first round 13th Jan. Action SW.
  • Ceilidh being planned for 23/2/08, venue to be confirmed.
  • The SROC  permanent course are not on the BOF’s new website although it was thought KN had supplied information.  Action KN.

 

  1. Treasurer
  • Current club balance £19K of which £5K is committed to Awards for All activities.

 

  1. Child Welfare.
  • BO have been issuing child welfare cards. QH asked who was SROC’s Club Welfare Officer as there was space for the name and contact number on these cards. PK had been appointed to this post when setting up for Club Mark

 

  1. Fixtures (see sheet)
  • Night event preparations well advanced and in control.
  • Roburndale – New Year. PK offer to be on the day planner, if Hardings prepared three courses long tech, med tech and short easy.
  • Barrowfield – Club handicap. Permission obtained, access to FC gate. Parking on road.
  • Hampsfell – possibility of a sprint race the day before on the area to be run by Warrior.
  • Preston Sat Series – numerous areas mentioned as possible.

 

 

Next Meeting: Thursday 10th January 2008  in Churchtown courtesy of the Roomes.

 

 

Actions

 

 

 

 

KN

 

 

 

 

SW

 

 

KN