Secretary

2 roles within 1 really ( the job could be easily split if one volunteer could not be found to do both parts)

Membership:

• First point of enquiry by post, phone, email or web

• Respond to enquiries, send out membership forms

• Pass cheques to treasurer and sent out new member packs

• Send out membership renewals for Local members and Friends

• Maintain and update membership file as necessary ( Access database)

• Produce membership list for all members annually

• Produce address labels for bi-monthly newsletter

• Welcome new members in newsletter and list changes of details for others

Admin.:

• Produce agendas and minutes for Committee meetings and AGM

• Send these to all committee, plus newsletter and web

• Publish AGM details in newsletter and web (July for Sept)

• Attend meetings and take minutes

• Receive mail from BOF and NWOA, forward to others as necessary

• Keep file of constitution, past minutes and agendas, role of committee posts etc.