JK2004 > Programme > General Information

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General Information

With this Programme you should receive your start times, your parking permits and a split start permit (if appropriate). If there are any errors or problems, contact Sue Birkinshaw as soon as possible, preferably by email or telephone 0161 980 5068 before 9.30 p.m. or by post to 221 Hale Road, Hale, Altrincham, Cheshire WA15 8DN.

Entry Enquiries

SI Card Hire & Changes

Collect hired SI-cards from Entry Enquiries. Loss of a hired SI-card will result in a charge of £18. Please check the SI-card number on your Start Time sheet. Inform Entry Enquiries if, for any reason, you will be using a different card at any of the weekend events. An SI-card cannot be used by more than one competitor during the JK weekend.

Late Entries, Cancellation or Alteration

Late Entries: Late entries depend on the availability of maps and start-time slots. There may be some entries available at the discretion of the Entries Secretary, possibly up to the date of the event.

Cancellation: Refunds will be at the discretion of the Event Treasurer. Should the event be cancelled, the organisers reserve the right to retain all or part of the entry fee to cover committed costs.

Alteration of Entry or Transfer: Alterations to pre-entries (including transferring your entry to someone else) should be sent to the Entries Secretary. The fee will be £5. N.B. any competitor competing under another name will be disqualified.

For all of the above please contact the Entries Secretary by telephone or email. sbirkinshaw@cssystems.net or telephone 0161 980 5068 before 9.30 p.m.

Relay Entry Queries

Relay enquiries should be directed through your Club Captain.

Relay Registration Opening Times

Team Registration:This will be open only in the assembly areas at the two individual event venues. There will be NO relay registration available at the event centre at Ulverston. UK clubs will have been sent team declaration forms and these completed forms should be brought to relay registration to be exchanged for competitors' numbered bibs and any additional information. The team declaration forms for overseas teams can be collected from relay registration, completed and returned. There is a large quantity of data to be entered in a very short period of time so clubs' co-operation is sought in returning the forms as early as possible. Change of Declaration forms will be available to enable any subsequent team changes to be notified to the computer team. Any outstanding fees can also be paid at relay registration and a limited number of entries to classes, as available, at a £1 per competitor supplement, can be accepted. 

Overseas Competitors: JK 2004 wishes to extend a warm welcome to our overseas visitors and competitors. We hope they enjoy the competitions we have organised and planned, as well as exploring the Lake District, one of England's most beautiful, scenic and varied areas.

Programmes and car park permits will be available for collection from the Event Centre between 12.00 and 20.00.

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The southern Lake District is a holiday area and orienteers will have arranged accommodation in the area. There is some of this holiday accommodation within or close to the competition area. Competitors who have taken up such accommodation to be close to the events are reminded that the following areas are embargoed until the competition has closed on each day:

All of the Graythwaite Estate, Grizedale East, Bishop Woods, Dale Park East. This is essentially an area bounded by Lake Windermere in the east, the minor road between Force Mills and Hawkshead in the west, OS northing 89 in the south and OS northing 96 in the north. Please enter into the spirit of the competition and keep out of the forest if you are in the area.

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• For your own safety it is strongly recommended that you carry a whistle
• You are required to wear full body cover
• Cagoules may be compulsory depending on weather conditions on the day. Advisory signs will be displayed
• First Aid will be provided by St. John Ambulance on all four days
• "First Aiders" will be present at the Trail-O
• A doctor will be present and on call as required for all four days
• Hazardous areas will be marked with yellow/black tape
• The mountain rescue team will be standing by
• Remember, in the final analysis all competitors compete at their own individual risk
• Courses close at 16.30 on the individual days and 15.00 on the relay day. You are responsible for advising download if you retire
• Please will lone competitors use a buddy system or leave a set of car keys suitably labelled at Enquiries so that an alert can be raised if they are seriously overdue

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Travel directions are only provided for competitors approaching from the south. The approach from the south is recommended for all competitors although it is possible to approach from the north. Route signing will be present for the southern approach only and will be signed from the turning off the A590 at Haverthwaite. This junction is at GR 340 843, 5km West of the junction with the A592 at Newby Bridge, and 3km East of the junction with the A5092 at Greenodd. Please take care; the A590 is a fast and busy road. Each day is approximately the same distance from the Event Centre.

• Training Day - 22km
• Day 1 - 20km
• Day 2 - 19.5km
• Relays 23km

The common approach from the Event Centre in Ulverston, along the A590 is 10km. On the competition days the remainder of the routes are along narrow roads. Traffic could be heavy on the major routes in the area. A minimum of 30-45 minutes journey time is envisaged for travel from the Event Centre to each of the venues. Please allow adequate time for your journey. Remember, start times cannot be altered.

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Please park as directed by the marshals. To ensure the smooth flow of the large numbers of vehicles expected there will be no opportunity to "drop off" club tents or passengers. On Days 1 and 2 the car parking is adjacent to assembly and on the Relay Day there will be up to a 1km walk. Parking at the Relays can now accommodate minibuses and campervans.

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If you did not order a parking permit with your entry you may purchase one at the Event Centre or the Training day. Please display your permit in the upper right-hand corner of your windscreen. Those competitors arriving without a permit will be directed to a parking place and a fee of £2.00 for that day's parking will be collected by a marshal. This fee will NOT be collected at the entrance.

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Start lists for the Elite Courses on Day 1 will be sent to all Elite competitors. Start lists for all classes will be displayed on the website, at the Event Centre, in the Assembly fields and at all starts.

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1. There have been many requests for starts close together. The allocation programme aims for close starts for those who enter together, and succeeds at first. But as the courses fill up, later entries may get split more. The 4-hour start period is divided into four 1-hour blocks and clubs are allocated to blocks for Day 1, so everyone from the same club should be starting within an hour. But even this doesn't always work as a 4-minute rule is applied: so if a club has more than 15 runners on a course they spill over into another block. Sunday start times use the same club blocks but early starters on Day 1 go late on Day 2 and vice versa.

2. Elite start times. These are seeded and decided according to a pre-determined set of rules. Groups who have asked for similar start times when one of the parties is an elite competitor may have a problem. We can attempt to adjust their start times on Day 1 so that the times are reasonably close together but we cannot help with Day 2 at all as the elite starts depend totally on their performance on Day 1.

Those wanting split starts because of young families will get a Split Start permit for the non-elite runner and can probably manage. If there are difficulties we will try to help. Please ask at Enquiries.

In summary: We try our utmost to meet all requests. Elite times cannot be adjusted and we will try to help for Saturday. However we can't on Sunday.

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On both individual days the starts will be between 10.00 and 14.00. Courses will close at 16.30. On the relay day courses will close at 15.00.

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There will be a dedicated start lane for competitors who arrive after their allotted start time. They will be allowed to start at the discretion and on the direction of the Late Start Officer when a vacant start slot becomes available. Please note that a "punching start" will NOT be available for late starters. "Punching starts" are for Colour Coded Courses and competitors with official permission by means of a permit.

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There are road crossings on each of the individual days. These will be marshalled but no time allowance will be given for any delay caused by traffic on these roads. Failure to obey the marshals may result in disqualification. For further information please refer to the sections for the individual days.

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Adults may "shadow" junior competitors in certain classes. The junior competitor will be deemed "non-competitive. However, if the adult wishes to remain competitive in their own class, they must have completed their own course before "shadowing". Junior competitors competing in Colour-coded classes will not be deemed "non-competitive" but the ruling for adult "shadowers" will remain as stated above.

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All maps have been updated in spring 2004 and are sealed in a polythene bag. Please note that a clean map will not be provided after the event. All classes will use a 1:10000 scale except the elite courses on Day 2 where a scale of 1:15000 will be used.

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Control Descriptions will be printed on all maps. Text descriptions in English will also be provided on some junior and novice courses. Advance copies of control descriptions will not be provided with this programme booklet or on the internet. Loose control descriptions will be available in the start lanes at -3; this is current common practice at most orienteering events in Europe. Competitors are advised to provide their own holders or pins if they wish to carry these separate control descriptions. Loose control descriptions will not be available on Relay Day.

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Competitors at events using electronic punching are advised to take care when they punch. As the SportIdent (SI) system is being used, the control unit will bleep and the light on the control unit will flash. If the competitor's punch produces either of these signals, the punch will have registered on their SI-card. If you are not absolutely sure that you have heard the bleep or seen the flash, go back and punch again.

The responsibility to punch correctly is firmly the competitor's. The relevant parts of the BOF and IOF rules follow:

BOF Rule 6.5.2 states: "The control card, electronic or otherwise, must clearly show that all controls have been visited. A competitor with a control punch missing or unidentifiable shall be disqualified unless it can be established with certainty that the punch missing or unidentifiable is not the competitor's fault and that the competitor visited the control."

IOF Rule 20.7 states: "If a competitor punches too fast and fails to receive the feedback signals, the card will not contain the punch and the competitor must be disqualified (even though the control unit may have recorded the competitor's card number)." 

If you are unsure, or the unit has failed, you must use the backup pin punch attached to the metal stake to record your visit by punching the map unit. Any problems with punching should be reported at the download station.

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There will be no collection of maps on the individual days. Please enter into the spirit of the competition by not discussing your map with other competitors on your course until after the last start.

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BOF Rule 9 applies - Complaints can be made only at the Enquiries at the Assembly area and only on the special form provided. The Day Organiser will respond with a decision as soon as practicable. There is no fee for a complaint.

If you wish to protest against that decision, you will need to lodge a fee of £5 at Enquiries and complete a form (under IOF rules a fee is not required from M/W21E). This will be passed to the Day Controller who will, if necessary, convene the Jury. The fee is returnable if the protest is considered valid. You must lodge your protest before 17.00 hours on the day of the event.

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Drinks stations will be marked on the map using the cup symbol and are situated close to the road crossings. Water only will be provided. Water will be provided at the finish for all competitors on the Individual days and Relays.

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St. John Ambulance will be present on all four days.

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The nearest hospitals with 24hr A & E Departments are:

• Furness General Hospital, Dalton Lane, Barrow in Furness. Tel. 01229 870870
• Royal Lancaster Infirmary, Ashton Road, Lancaster. Tel. 01524 65944Westmorland General
• Hospital, Burton Road, Kendal. Tel. 01539 732288 (Minor injuries only)

There will be a full list of doctors, dentists and pharmacies in the area available at Enquiries.

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White, Yellow and Orange colour coded courses will be available on an "entry on the day" basis on Days 1 and 2 only. Registration will be open from 9.00 to 12.30 in the Enquiries marquee. Fees will be: Senior £5, Junior and students £2.50 per day. If you do not have your own SI-card they may be hired from registration at a fee of £1.00 per day. Loss of hired SI-cards will result in a charge of £18. The maps will be overprinted and available on the start line. Once registered, you will be given a 'punching start' permit to take to the start. As these courses are common to some of the badge classes you will be started at the start officials' direction. All colour-coded courses start from the White start and use the same finish as the JK courses.

"Shadowing" of juniors on colour coded courses is permitted only after your competitive JK run.

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Dogs will be allowed in the car parks and Assembly fields on a lead only. Please remember that this is "lambing" time in the Lake District.

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The usual traders will be present on the individual days and relay. They are:

• Compass Point and Ultrasport - O gear and more
• Wilf's and Fat Pigs - Catering. Hot and cold meals and snacks
• Compass Sport - O Magazine
• Sports Remedial Massage
• Commemorative T-shirts and sweatshirts will be on sale. The BOF stand will be present on Day 1 at Middledale

On Day 1 there will also be a cake stall raising funds for Satterthwaite and Rusland Primary School and Oxen Park Cinema Club, and a barbecue raising funds for St Peters Church in Finsthwaite. These institutions would appreciate your support. We are very aware that bringing an event of this size to an area as quiet and beautiful as the Rusland Valley may cause disruption for local residents and it is JK2004's pleasure to be able to offer fund-raising possibilities for their chosen projects. On Day 2 and Relay Day there will be a North West Junior Squad barbecue and cake stall raising funds for Squad activities.

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Trophies should be returned, in their boxes, BEFORE 3pm each day, to Enquiries at the Saturday or Sunday Event. If this is not possible, contact Angela Whitworth, 23 Naworth Drive, Carlisle CA3 0DD. Tel 01228 535420. amw@naworth.fsnet.co.uk, suggesting alternative arrangements.

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The individual prizegiving will be held at the Event Centre on Easter Sunday April 11th at 7pm. There will be Trophies for most E/A/L Class Winners and some B/S winners and prizes for 1st, 2nd and 3rd places in all Individual classes (E/A/B/L/S/V/N). There will be certificates awarded to the first 6 places in each of the junior classes. These will not be presented but may be collected at the prizegiving If you cannot attend the prizegiving, you should send your apologies and a representative to collect your Prize/Trophy/Certificate at UVHS or collect it at the Relay Prizegiving Area on Monday. Prizes (not Trophies) can also be collected at some events in or near the North of England during the summer, on application to amw@naworth.fsnet.co.uk before 1st May.

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1.30pm in the Assembly Area. Prizes for members of the first three Teams in each Class. If you cannot attend the prizegiving, prizes (not Trophies) can be collected at some events in or near the North of England during the summer, on application to amw@naworth.fsnet.co.uk before 1st May.

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Elite competitors should be aware that this event is held in accordance with the BOF Rules of Competition, 2003. Under these Rules entrants on Elite courses must make themselves available for drug testing if selected. It is the responsibility of competitors to ensure that no prohibited substance enters their body tissues or fluids. They are warned that they are responsible for all and any substance(s) detected in samples given by them. Any participant using a prohibited substance or method commits a doping offence unless they have previously declared themselves to be non-competitive or obtained exemption from BOF. Information on prohibited substances or methods is available from BOF office (01629 734042).

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A free string course will be available adjacent to the Assembly areas on Days 1 and 2. This will be open from 10.30 until 14.30. Support for the string course has been kindly provided by Quiggins Kendal Mint Cake.

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